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RULES FOR USE OF CONFERENCE HALL AND LAWNS.

BOOKING TIMINGS - 10.30 A.M. TO 4.30 P.M. - FROM MONDAY TO FRIDAY & ON SAT. 10.30 A.M. TO 1.00 P.M.)

1. Who can Use :

A Member of the Ahmedabad Textile Mills' Association, any Organisation of Group of Professionals/ Citizens' / Philanthropists/ Social Service and also those carrying activities in conformity with the law of the land/ a member organisation of the Gujarat Chamber of Commerce and Industry or any other apex international/ national/ regional body of business/ professionals/ academicians and the like can use the facilities of Conference Hall, Lawn, etc. on payment of prescribed fees/charges.

2. Purpose for which Use of the Hall shall not be permitted :

The use of the Hall shall not be permitted for arranging functions like Wedding Ceremonies and Wedding Receptions, Caste and Religion based Get-to-gathers, Drama and Show/ other entertainment programmes/ Sale and Exhibition, etc.

Permission for showing Documentary Films of Social/Industrial relevance in Special cases may be granted such permissions will have to be obtained in writing.


3. Advance Application :

Organisations desirous to use of the facilities of the Conference Hall, Lawn, etc. shall submit applications for booking (in the prescribed format) at least four days in advance along with full payment by Demand Draft payable at Ahmedabad for all of the leviable service charges as detailed below and also a refundable security deposit of Rs.1000/-. The Demand Draft to be drawn in favour of "AHMEDABAD TEXTILE MILLS' ASSOCIATION".

Acceptance of Cheques on local banks will be permissible with special permission of the Secretary General, ATMA. In case of non-realisation of cheque deposited by the booking party, the same will be have to be substituted by cash/DD payment alongwith a special charges of Rs.100/- to cover administration expenses. This clause, however does not immune the applicants from other legal proceedings.

THE BOOKING OF THE HALL, HOWEVER, WILL BE SUBJECT TO AVAILABILITY OF THE HALL

4. The Schedule of rates (as applicable from 9-10-2000) is as under :-

THE SCHEDULE OF RATES

5. Calculation of Service Charges :

The calculation of charges for final payment will be based on the period of actual use of the hall from the start till the Hall is vacated and handed over to the representative of ATMA. The parties are advised to check the entries related to time. No dispute will be entertained regarding the time of use, once an entry is made/ accepted by the concerned organisation.

6. No other additional accommodation will be provided by the Association.

7. Only vegetarian food shall be prepared and served on ATMA premises. Non-vegetarian food and alcoholic beverages/items are strictly prohibited. Anybody violating this Rule shall never be allowed the use of the Hall, Lawn or Open Space in future.

8. DAMAGES :

If any damage is caused to the furnitures, fixtures, fittings and/or any other property of the Ahmedabad Textile Mills' Association, the Organisation using the Hall will be liable to pay full compensation therefor. The compensation amount in such event will be decided by Secretary General, ATMA and the amount so fixed shall be remitted immediately to ATMA.

9. Refund of Security Deposit :

The Security Deposit received (as per Clause - 2) alongwith the application shall be refunded after the event is over on submission of a formal request by Crossed Cheque to the Organisation concerned on submission of stamped receipt for the refund amount of Rs.1000/- only if no damage has been caused to the furniture, fixture and other property of the Association and if there is no other amount recoverable.

10. Cancellation :

The application for cancellation of the booking shall be given in writing explaining the reasons leading to cancellation. In such eventuality leading to the cancellation of the Booking of the Hall/Lawn, etc. the schedule of refund of amount/cancellation charges is as under :-
Cancellation Charges

20% .. 5 Days in advance
25% .. 3 Days in advance
50% .. 2 Days in advance

100% Cancellation Charges, i.e. No Refund of the charges if intimation of booking for cancellation is received within 48 Hours prior to the date of booking.


In case of cancellation of booking the refund amount shall only be refunded, after 30 days, but within 60 days, against written request of cancellation, against submission or original stamped receipt.

Cancellation charges will be levied on total amount payable including all the services for which bookings have been made.

11. Transfer of Booking :

Transfer of booking shall not be permissible to any other organisation without express written permission of the Association.

12. No publicity posters will be put anywhere in the premises of the ATMA except the Auditorium. Placing of any signage/ slogans/ banners /boards or display arch will be permissible only at the main entrance gate to ATMA at an extra charge of Rs.100/- per one Banner of 30 Sq. Ft. Extra banner will however be permissible with prior permission of ATMA.

13. Those attending Conference will maintain order and decorum and restrict their movement on the ground area of the building only.

Decency and discipline must be observed during the programme with the staff and management of ATMA.

14. For smooth operations of the activities, parties are advised to arrange for guards to organise proper parking or vehicles such as passenger buses, matadors, mini buses, carriages, cars, scooters, mopeds, bicycles, etc. which shall have to be parked only in the identified places within the compound of ATMA premises.

15. In case of any kind of failure of the services due to circumstances, beyond the control of ATMA which reaches the non-functioning of microphones, speakers, air-conditioners etc. the management will not be responsible and neither any refund shall be payable nor any damages/compensation shall be paid.

16. Management reserves its right to enter the hall/premises during the programme hours.

17. All the prevailing rules/law of the land will be observed and compiled by the applicant.

18. Management will not responsible for any kind of loss of luggage, display material or for the loss of valuable articles brought in by the applicant and guests/ visits or also for Burglary, House breaking including Larceny or theft.

19. Overnight stay by any representative of the concerned party is strictly prohibited.
20. Priority to Members :

The Members of the Ahmedabad Textile Mills' Association shall have priority over others for the use of the Hall/Lawn, Compound etc.

21. Powers of the Office-bearers :

The Office-bearers of the Ahmedabad Textile Mills' Association shall have absolute power to accept or reject any application for permission to use the Hall/Lawn, etc. without assigning any reason for the same.

22. In extraordinary circumstances, the Office-bearers of the Association shall be free to cancel the booking already made for use of the Hall/Lawn etc. Under such circumstances the entire amount paid by the concerned party shall be refunded by an A/c Payee cheque within one week of intimation of such decision.

23. The Office-Bearers of the ATMA may in special cases grant rebates/concessions in service charges and utilisation of the Hall/Lawn, etc.


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